IRS Professional Cleaning are official contractors to Skanska and Hampshire County Council IRS Professional Cleaning are official contractors to Skanska and Hampshire County Council

IRS PROFESSIONAL CLEANING SERVICES LTD

First choice for all your road and street sign cleaning services

"National Coverage"

Contact us today for your no obligation quotation

Health and Safety Policy Statement

This is the Health and Safety Policy Statement of:

IRS Professional Cleaning Services

Our statement of general policy:

IRS Professional Cleaning Services recognises and accepts its statutory obligations and responsibilities as an employer to provide a safe, healthy workplace and working environment for all its employees at all it’ premises. It is committed to ensuring the health, safety and welfare.
of its employees, clients, guests and neighbours, and will so far as is reasonably practicable, establish procedures and systems necessary to implement this commitment in accordance with the requirements of the Health and Safety at Work etc. Act 1974, paying particular attention to:

  • Provide adequate control of health and safety risks arising from our activities.

  • Consult with our employees on matters affecting their health and safety.

  • Ensure co-operation and co-ordination, consultation and exchange of relevant information on the risks to health and safety arising from work activities to/from persons not in our employment.

  • Provide and maintain safe plant and equipment.

  • Ensure safe handling and use of substances.

  • Where necessary provide information, instruction and supervision.

  • Ensure all contractors are competent to perform their tasks and where necessary provide them with adequate training.

  • Prevent accidents and cases of work-related ill health.

  • Maintain safe and healthy working conditions.

  • Review and revise this policy as necessary at regular intervals.

Signed: Ian Searle

Ian Searle (Managing Director)

  • Date: 19th June 2017
  • Review date: June 2018

Responsibilities

  • Overall and final responsibility for health and safety is that of: Managing Director Ian Searle.

  • Day-to-day responsibility for ensuring this policy is put into practice is delegated to: Ian Searle.

  • To ensure health and safety standards are maintained / improved the following people have management responsibility in the following areas:

  • Name Responsibility

    Managing Director Ian Searle

    All IRS Professional Cleaning Services activities

    Other responsibility roles

    Managing Director Ian Searle

    First Aid provision

    Managing Director Ian Searle

    Management and training of employees

    Safety Advisor – Chris
    Southcombe (Crammer Safety)

    Health & safety and fire ‘competent person’.
    Provision of safety advice

  • All employees have a legal responsibility to take care of the health and safety of themselves and others, and to co-operate with IRS professional Cleaning Services in order for it to comply with the law, employees have a legal duty to:

    • Co-operate with supervisors and managers on health and safety matters.

    • Not interfere with anything provided to safeguard their health and safety.

    • Take reasonable care of their own health and safety.

    • Report all health and safety concerns to their manager.

Health and safety risks arising out of work activities

  • Risk assessments will be undertaken by: Managing Director Ian Searle and Safety advisor Chris Southcombe (Crammer Safety).

  • The findings of the risk assessments will be reported to: Employees / Clients / Contractors as necessary.

  • Action required to remove / control risks will be approved by: Managing Director Ian Searle.

  • As directed by Managing Director Ian Searle, employees will be responsible for ensuring any action required is implemented.

  • Managing Director Ian Searle will check that the implemented actions have removed /reduced the risks.

  • Assessments will be reviewed every year, or when the work activity changes, whichever is soonest.

Consultation with employees

  • The employees’ representative(s) are: None.

  • Consultation with employees is provided via briefings and regular meetings between the managers and employees.

  • The Health & Safety risk assessments and ‘Fire risk assessment’ are available in: Managing Director’s office.

Safe plant, equipment and structures

  • Managing Director Ian Searle will be responsible for all equipment needing maintenance/repair.

  • Managing Director Ian Searle will be responsible for identifying all office equipment/structures needing maintenance.

  • Managing Director Ian Searle will be responsible for ensuring effective maintenance procedures are drawn up.

  • Managing Director Ian Searle will be responsible for ensuring that all identified maintenance is implemented.

  • Managing Director Ian Searle will be responsible for identifying all vehicle maintenance.

  • Any problems found with premises / vehicles / equipment / structures should be reported to Managing Director Ian Searle.

  • Managing Director Ian Searle will confirm that new plant and equipment is suitable for its intended purpose and meets health and safety standards before it is purchased or commissioned.

  • When working at clients premises Managing Director Ian Searle will be responsible for ensuring workplace site safety and liaising with clients as necessary regarding the safety of IRS Professional Cleaning Services employees.

Safe handling and use of substances
Control of Substances Hazardous to Health Regulations 2002 (COSHH)

  • Managing Director Ian Searle will be responsible for identifying and drawing up a list of all hazardous substances, ensure they are securely stored and safely used.

  • Managing Director Ian Searle will be responsible for identifying all substances which need a COSHH assessment.

  • Safety advisor Chris Southcombe (Crammer Safety) will be responsible for undertaking any COSHH assessments.

  • Managing Director Ian Searle will be responsible for ensuring that all actions identified in the assessments are implemented.

  • Managing Director Ian Searle will be responsible for ensuring that when necessary employees / clients / contractors are informed about the results of COSHH assessments.

  • Safety advisor Chris Southcombe (Crammer Safety) will check that new substances can be used safely prior to purchase.

  • Assessments will be reviewed every year or when the work activity changes, whichever is soonest.

Information, instruction and supervision

  • The Health and Safety Law poster will be displayed in: Managing Director’s office.

  • Health and Safety advice is available on request from Chris Southcombe (Crammer Safety).

  • Supervision of staff and trainees will be arranged / undertaken / monitored by Managing Director Ian Searle.

  • Managing Director Ian Searle is responsible for ensuring that any employees working at locations under the control of other employers are given the relevant health and safety information provided by site assessment.

Competency for tasks and training

  • Induction training will be provided for all employees by Managing Director Ian Searle with assistance from Safety advisor Chris Southcombe (Crammer Safety).

  • Relevant Health & safety and Fire safety training will be identified, arranged, provided and monitored by Managing Director Ian Searle.

  • Specific roles/responsibilities requiring special training are:

    General H&S- Managing Director Ian Searle.

    COSHH – Managing Director Ian Searle.

    First Aid – Managing Director Ian Searle.

    Certificated competency training:

    First Aid at Work (1) – Managing Director Ian Searle.

    In house competency training.

    As listed in the current Training matrix documen.t

  • Training records are kept in the main office by Managing Director Ian Searle.

Accidents, first aid and work related ill health

  • All new staff are required to complete a health check sheet at induction.

  • Health surveillance is required for employees doing the following jobs: (None at this time).

  • Health surveillance will be arranged by: (Not relevant at this time).

  • Health surveillance records will be kept by / at: (Not relevant at this time).

  • First aid boxes are provided in:

  • Managing Director’s office.

    All vehicles.

  • The first-aiders: Managing Director Ian Searle.

  • All accidents and cases of work-related ill health are to be recorded in the accident book and an accident report form completed.

  • The first-aider will:

    • ensure that first aid equipment is readily available.

    • carry out first aid in accordance with the Health and Safety (First-aid) Regulations 1981 and Approved Code of Practice L74.

    • ensure that first-aid box items are re-stocked at regular intervals or when necessary.

  • The Accident book is kept in the Managing Director’s office.

  • Managing Director Ian Searle is responsible for notifying Crammer Safety of all accidents, diseases and dangerous occurrences.

  • Chris Southcombe (Crammer Safety) are responsible for reporting accidents, diseases and dangerous occurrences to the enforcing authority.

Monitoring

  • To check working conditions and ensure safe working practices are being followed, we will:

    • Proactively: carryout health and safety spot check visits.

    • Reactively: investigate all causes of accidents or ill health.

  • Managing Director Ian Searle is responsible for ensuring accidents are investigated.

  • Managing Director Ian Searle is responsible for ensuring work-related causes of sickness absences are investigated.

  • Managing Director Ian Searle will inform Chris Southcombe (Crammer Safety) of accidents and work-related causes of sickness absences that require investigation.

  • Chris Southcombe (Crammer Safety) will investigate all accidents and work-related causes of sickness absences when requested.

  • Managing Director Ian Searle is responsible for acting on investigation findings to prevent a recurrence.

Emergency procedures – fire and evacuation

  • Managing Director Ian Searle is identified as the ‘responsible person’ for the purposes of the Regulatory Reform (Fire Safety) Order 2005 and for ensuring that a fire risk assessment and other necessary provisions / documentation is undertaken and implemented in their respective areas.

  • The Fire risk assessment will be undertaken by Fire Safety advisor Chris Southcombe (Crammer Safety) who will review the fire risk assessment as necessary.

  • Managing Director Ian Searle will ensure visitors are made aware of any on-site arrangements for fire routines and emergency evacuation procedures.

  • In any emergency situation all staff will follow instructions in the Emergency Action plan for that particular premise / vehicle.